Brunswick County Homeless Coalition: Treasurer — Job Description

Role summary

The Treasurer maintains the nonprofit’s cash-basis bookkeeping using a spreadsheet, manages banking and payments, tracks restricted grants balances (while keeping all funds in one bank account), produces a simple monthly report of grant and general fund balances, and and reports to the Board of Directors, with a commitment to responsible stewardship. The Treasurer is a board member/officer and a member of the executive committee.

Key responsibilities

1) Cash-basis bookkeeping in spreadsheet (primary)

– Maintain the nonprofit’s accounting workbook(s): income, expenses, and transaction log.

2) Banking, deposits, reconciliation (single bank account)

– Maintain day-to-day oversight of the single bank account (online banking access, recording deposits, write and mail checks as authorized).

– Reconcile the spreadsheet cash balance to the bank statement monthly and investigate/reconcile differences.

3) Restricted grant tracking using spreadsheets (lump-sum received; 3–4 active)

Because restricted funds share one bank account, the Treasurer tracks restrictions outside the bank account using separate spreadsheets:

– Monitor the grant spreadsheets (e.g., Grant A/B/C/D) that show:

– lump sum received, grant expenses paid to date, and restricted balance remaining

4) Monthly financial reporting

Prepare a simple monthly report (examples provided) including:

– Cash summary (beginning cash, receipts, payments, ending cash)

– Restricted grant status (by grant)

5) Budgeting & cash planning

– Record and monitor annual budget (template and examples provided)

6) Year-end close & tax preparation support

– Complete year-end reconciliation and finalize the spreadsheet books.

– Organize documentation and export/compile the year-end summary information needed for the NC Secretary of State office, charitable solicitation division.

– File the (postcard) form 990

Time commitment

– Meetings: Attend monthly meetings, the second Tuesday of the month in the evening

– Ongoing: about 10–20 hours/month (bookkeeping + writing/mailing checks + reconciliation + grant tracking + monthly report)

– Year-end: 20–40 hours depending on grant documentation and reporting needs

Qualifications

– Ability to maintain cash-basis books in a spreadsheet and prepare reports

– Ability to accurately track restricted grants separately while using the single bank account

– Commitment to the mission and values of Brunswick County Homeless Coalition

Preferred qualifications

– Experience with nonprofit bookkeeping and/or spreadsheet accounting systems

– Familiarity with grant documentation requirements and restricted vs. unrestricted distinctions

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